Application Process

So you've decided to become a California notary public—congratulations! The path from decision to commissioned notary involves several steps that must be completed in a specific order. Understanding this process upfront helps you plan your timeline and avoid delays.

Most applicants complete the entire process in 6-8 weeks, though timing can vary based on background check processing and exam scheduling availability.

Step-by-Step Application Process

Step 1: Complete Your Education (Day 1-7)

Your journey begins with completing a state-approved notary education course.

For New Applicants:

• Complete a 6-hour approved course from a Secretary of State-approved vendor
• Courses are available in-person or online
• Upon completion, you receive a certificate of completion
• This certificate is valid for 2 years—if you don't pass the exam within that time, you must retake the course

Real-World Tip: Many applicants complete the online course over a weekend. While you can finish faster, resist the urge to rush—the material you learn here forms the foundation for both your exam and your career.

Step 2: Pass the Written Examination (Day 7-21)

After completing your education:

• Schedule your exam at an approved testing location
• Bring your education certificate and valid government-issued photo ID
• Exams are offered at various locations throughout California

What to Expect: The exam is challenging but fair. It covers everything from basic qualifications to the specific procedures for acknowledgments, jurats, and protests. Most successful candidates study the Notary Public Handbook thoroughly and take practice exams.

Step 3: Complete Live Scan Fingerprinting (Day 7-21)

You can complete fingerprinting anytime during the process, even before taking the exam.

• Visit any authorized Live Scan location
• Bring your exam completion notification or receipt
• Fingerprints are electronically submitted to the California Department of Justice and FBI
• Processing typically takes 2-3 weeks but can take longer

Pro Tip: Complete your Live Scan as soon as possible after scheduling your exam. This allows the background check to process in parallel with other steps, saving time.

Step 4: Submit Your Application (After Passing Exam)

Once you pass the exam, submit your notary public application to the Secretary of State:

• Complete the official application form (available at the testing site or online)
• Include all required documentation
• Pay the application fee (check current fee schedule)
• Submit via mail or online as directed

Important Documentation:

• Proof of passing the exam
• Education completion certificate
• Live Scan request form (or confirmation)
• Application fee payment

Step 5: Await Approval (2-6 Weeks)

After submission, the Secretary of State's office:

• Reviews your application for completeness
• Evaluates background check results
• Makes a determination on your application
• Issues your commission certificate upon approval

If approved, you'll receive your commission certificate by mail. This document shows your commission number, name, and commission dates.

If denied, you'll receive written notice explaining the reason for denial and information about your right to appeal.

Timeline Summary

Commission Term

Once issued, your notary commission is valid for 4 years from the commencement date on the commission certificate.

Important: Your commission is not yet active! Before you can legally perform any notarial acts, you must:

1. Obtain your $15,000 surety bond
2. Take the oath of office
3. File both with your county clerk within 30 days of the commission start date

On the Exam

Expect 2-3 questions about the application process. Key points frequently tested:

• Commission term: 4 years from the commencement date
• Order of steps: Education → Exam → Fingerprints → Application
• Live Scan requirement: Fingerprints submitted to DOJ and FBI
• After commission issued: Must still file oath and bond before performing acts