Key Takeaways
- New York authorized Remote Online Notarization (RON) in 2022
- RON allows notarization via two-way audio-video communication
- The signer does NOT need to be physically present
- Notaries must register and meet specific requirements for RON
- Identity verification includes knowledge-based authentication (KBA)
Last updated: January 2026
Remote Online Notarization (RON)
Remote Online Notarization (RON) represents a significant advancement in notary services. Unlike traditional notarization, RON allows signers to appear before a notary via two-way audio-video technology without being physically present.
What Is RON?
| Feature | Traditional | Electronic | RON |
|---|---|---|---|
| Document format | Paper | Electronic | Electronic |
| Signature type | Handwritten | Electronic | Electronic |
| Signer location | In person | In person | Remote |
| Video technology | No | No | Yes |
| Real-time communication | In person | In person | Audio-video |
New York RON Authorization
New York authorized RON in 2022. This allows:
- Signers located anywhere to appear before a NY notary
- Two-way audio-video communication
- Identity verification through technology
- Electronic recording of the session
Requirements for RON
Notary Requirements
| Requirement | Details |
|---|---|
| Valid NY commission | Must be an active notary public |
| RON registration | Register with Department of State |
| Approved platform | Use state-approved RON technology |
| Training | Complete required RON training |
| Record retention | Maintain recordings per regulations |
Technology Requirements
| Component | Purpose |
|---|---|
| Two-way audio-video | Real-time communication |
| Screen sharing | Notary can see document |
| Recording capability | Archive of session |
| Identity verification | Multi-factor authentication |
| Knowledge-based authentication (KBA) | Security questions |
| Credential analysis | ID document verification |
Identity Verification for RON
RON uses enhanced identity verification:
1. Credential Analysis
- Signer presents government-issued ID to camera
- Technology verifies ID authenticity
- Compares photo to person on video
2. Knowledge-Based Authentication (KBA)
- System generates questions from personal data
- Questions only the signer should know
- Time-limited response window
- Multiple questions required
Example KBA Questions
- "Which of these addresses have you lived at?"
- "Which of these vehicles have you owned?"
- "What is the monthly payment on your mortgage?"
RON Process
- Signer connects via approved platform
- Identity verification through credential analysis and KBA
- Two-way video established
- Document review via screen sharing
- Signer applies electronic signature
- Notary completes certificate
- Notary applies electronic signature and seal
- Session recorded for retention
Jurisdictional Considerations
| Scenario | Allowed? |
|---|---|
| NY notary, signer in NY | Yes |
| NY notary, signer in another state | Generally Yes |
| NY notary, signer in another country | Check specific rules |
| Non-NY notary for NY document | Depends on circumstances |
Record Retention
| Record Type | Retention Period |
|---|---|
| Audio-video recording | 10 years (typical requirement) |
| Electronic journal entry | 10 years |
| Identity verification records | 10 years |
RON Limitations
Not all documents may be notarized via RON:
- Some courts may not accept RON documents
- Certain documents may require traditional notarization
- Signer must have appropriate technology
On the Exam
Expect up to 5 questions on RON:
- Physical presence: NOT required for RON
- Video requirement: Two-way audio-video required
- KBA: Knowledge-based authentication used
- Registration: Must register for RON authority
- Recording: Sessions must be recorded and retained
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Test Your Knowledge
What is the key difference between RON and electronic notarization?
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Test Your Knowledge
What is Knowledge-Based Authentication (KBA) used for in RON?
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Test Your Knowledge
How long must RON session recordings typically be retained?
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