Key Takeaways
- RON sessions must be recorded with audio and video
- Recordings must be stored for at least 10 years
- Must use tamper-evident storage technology
- Storage location must be noted in the journal
- Recordings must be available for inspection if required
Last updated: January 2026
RON Audiovisual Recordings and Storage
Montana requires Remote Online Notarization sessions to be recorded and stored for an extended period.
Recording Requirements
| Requirement | Details |
|---|---|
| Format | Audio AND video recording |
| Coverage | Entire notarial session |
| Quality | Sufficient to identify participants |
| Technology | Provided by approved RON platform |
What Must Be Recorded
The recording should capture:
- Signer's appearance and identity verification
- Administration of oath/affirmation (if applicable)
- Signing of the document
- Notary's completion of certificate
- Any verbal exchanges during the session
Storage Requirements
| Requirement | Details |
|---|---|
| Duration | Minimum 10 years |
| Format | Tamper-evident technology |
| Accessibility | Must be retrievable if needed |
| Security | Protected from unauthorized access |
| Location | Noted in notary journal |
Storage Options
| Option | Considerations |
|---|---|
| RON platform storage | Typically included in service |
| Notary's secure storage | Must meet tamper-evident standards |
| Third-party archival | Must ensure long-term accessibility |
Journal Requirements for Recordings
Your journal entry for RON must include:
- That communication technology was used
- Name of the technology platform
- Location where recording is stored
Providing Recordings
You may need to provide recordings for:
| Purpose | Authority |
|---|---|
| Legal proceedings | Court order |
| Investigations | Secretary of State |
| Disputes | As required by law |
Security Considerations
| Do | Don't |
|---|---|
| Use secure, encrypted storage | Store on personal devices |
| Maintain backup copies | Rely on single storage location |
| Control access strictly | Share access credentials |
| Monitor for tampering | Ignore storage integrity |
End of Commission
If you cease acting as a notary:
- Ensure recordings remain accessible for full 10-year period
- Transfer to appropriate storage if needed
- Notify Secretary of State of storage arrangements
On the Exam
- 10-year retention: Same as journal retention
- Audio AND video: Both required
- Tamper-evident: Must be secure
- Journal notation: Record storage location
- Entire session: Full session must be recorded
Test Your Knowledge
How long must RON audiovisual recordings be retained in Montana?
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Test Your Knowledge
What must a notary record in their journal regarding RON recordings?
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